Having the form notarized is not required, but the Florida Highway Safety and Motor Vehicles (FHSMV) department recommends that bills of sale be notarized for vehicles, and it’s a good idea for the purchase of any significant asset.Ĭompleted bills of sale should be submitted to the tax collector for your county. If you’re buying or selling a business, a work of art, or a valuable antique, a bill of sale provides legal proof of ownership and an official record of the date of transfer.Ī sample bill of sale is available from the State of Florida, but you are also free to create your own document as long as it includes the required information. PandaDoc documents offer the option for legal digital signatures.Ī bill of sale is required to buy or sell a vehicle in Florida and is recommended for other major purchases as well.
Digital signatures are valid if they are done through a certified digital signature provider.
Certification/Signature: The signature of the seller and/or buyer, depending on the form, finalizes the transfer.Trade-In: In the event one item is being traded for another, this section of the bill of sale will verify that the two items are equal in value.Gift: This identifies whether the item is being sold as a gift to the recipient, which will be important for tax purposes the following year.By signing a bill of sale agreeing to purchase something as-is, the buyer is agreeing that they’ve had the opportunity to inspect the item and found it to their satisfaction. As-is: This term means that the buyer is agreeing to purchase the item in its current state at the time of sale.The witness can be either a public notary or a party agreed upon by the buyer and seller. Witness information: If a witness is present to sign the bill of sale, their full name, address and other contact information will be listed here.Property: This section includes the date of the property transfer as well as any special conditions to the sale like “under warranty” or “as-is.” The VIN, plate number, and odometer reading for vehicles are listed here.Sales tax: This specifies whether sales tax will be included, how much it will be, and whether or not it is included in the price.This section can list any additional buyers. Buyer: This specifies the buyer’s information.This section can also list any additional sellers.
Seller: This includes the seller’s information, such as name and address.Property location: This specifies the location of the item being sold, which can be especially important if the item is in a different state.
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